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The Eureka Fire Commissioners meeting
was called to order at 1900 by Chairman Steve Hoffmann. Those
present were Commissioners Loren McKee and Tad Cowell.
Visitors: Larry Padberg, Cynthia
Hoffmann, Aaron Hoffmann, Jim Ruffcorn, Brent Tompkins, Greg
Fletcher, and Jim Cranston.
Welcome to delegates, visitors and
guests.
MINUTES:
The minutes of the March 13, 2008
meeting were available to each commissioner in hardcopy and were
carefully reviewed. Tad Cowell moved to approve the minutes, Loren
McKee seconded. Unanimous.
TREASURER’S REPORT
Secretary reported that the March
2008 Treasurers report reflected $285,763.62 in the expense fund and
$30,347.17 in the reserve funds. The April bills totaled $23,637.41
APPROVAL OF BILLS:
Vouchers audited and certified by the
Auditing Officer as required by RCW 42.24.090, have been recorded on
a listing which has been made available to the board. The bills for
the current month were $23,637.41 they were reviewed and an itemized
breakdown was provided. Secretary asked commissioners to sign
voucher. Tad Cowell moved to approve bills as presented, seconded by
Loren McKee. Unanimous.
INVESTMENT CD:
Secretary will invest all expense and
reserve funds minus the April bills for a total of $292,330.00.
Steve Hoffmann moved to approve investment of money as presented,
seconded by Lauren. Unanimous.
MUTUAL AIDE, PROGRAMS & UPDATES WITH
DISTRICT # 1
Brent Tompkins was present to
represent district # 1 as a commissioner and Greg Fletcher as a
volunteer for district # 1 and commissioner of dist # 7. Discussion
of missing equipment between district #1 and #3 was resolved. Brent
and Greg identified several missing items and offered to share news
at district # 1 meeting in the coming week. Chief Ruffcorn gave a
review of things happening within the county to update Brent on many
countywide procedures being implemented.
CHIEF’S REPORT:
Chief Ruffcorn indicated the
volunteers would be having a PPE meeting on 4/16/2008. This meeting
would be to clarify what PPE were needed on fire scenes and order
new items for those that are damage, missing, or not updated. Jim
presented a quote for pagers and radios from Day-Wireless.
Commissioners agreed that Jim should order up to date equipment for
the safety of our volunteers, as many do not have functional pagers
and/or radios as well as turnout equipment. Jim will ensure all new
equipment will be compatible with near future FCC rule changes.
Jim indicated that EVAP training
would be 3 consecutive evenings the first week of May. Several
suggestions were put out to have training completed in one day. Jim
will contact Brian Jones to see what is available.
Chief Ruffcorn recommended leaving
all trucks at their current location for fire season unless a need
arises to change such locations.
It was also stated that Bill Hector
desired to remain in the position of Asst Chief and will accept the
call number of 302. Steve Hoffmann will return to call number 320.
Jim directed our attention to the
needs of replacing/fixing the diesel pump at Eureka Station. It is
leaking and Jim recommended we remove both pumps and replace it with
1 quality pump. Chief will contact Mountain Oil for suggestions on
correcting the issue as well and update at next meeting.
MAINTENANCE REPORT:
Aaron reported that tender 34 is
overweight and wanders considerably when driving. Aaron suggested
several options to maintain tender while still in use. Surge Busters
would help prevent sloshing in tank and make it safer to drive.
Brent indicated that he has these in his work tanks and thinks they
help. Discussion was held on the costs of making all tenders road
legal and safe to drive and it was decided that no major repairs
would be made at this time and the possibility of new tenders/tanks
would be reviewed. Putting a tin fill on tender 34 and surge busters
was approved to make in adequate for 2008 fire season and other
tenders are declared out of service until further notice.
Aaron is implementing monthly checks
with checklists for each truck that may include checks for each
truck after each incident by the driver. He requested multiple
clipboards for this project, all present approved and offered that
he look into the sheets that dist # 7 currently uses.
Grass 32 is currently at Argo
Transmission, should be done in the next few days. A transmission
temperature gauge was installed on Steve Nooks suggestion to
maintain this transmission. Aaron suggested that all grass pick-ups
have transmission temperature gauges installed. All commissioners
agreed and gave Aaron go ahead to schedule as he saw appropriate.
Grass 31 was in the shop for
stripping and will be completed with a new bumper from Walla Walla
Farmers Co-op. Aaron will have back in service as soon as possible.
It will be returned to Station 32.
DISTRICT BUSINESS:
OLD BUSINESS:
Aaron Hoffmann updated the
commissioners on schedule of CAF unit 39. It should be available no
later than the first of June for ‘08 fire season. He discussed the
governor and nozzles needed for 39 and commissioners agreed that he
should purchase the recommended equipment from the manufacturers.
Wages were discussed for the Chief
and Maintenance officer. It was discussed and decided that the Chief
should get $600 per month for his duties and the maintenance officer
should receive $500 per month for his duties. Both of these wages
are subject to change in the future and commissioners encouraged
those in these positions to speak up if there work load gets to be
more than what they are being paid.
NEW BUSINESS:
New volunteer Manual Alamanzar was
accepted with recommendation from the chief. Chief Ruffcorn also
recommended Manual as a Training Officer. It was agreed upon by the
commissioners. Larry Padberg was also nominated as the EMS officer
for the district as he has extensive experience in the field. All
present agreed to these new positions for officers.
Steve Hoffman shared the new rescue
kits that had been ordered for all grass units due to his awareness
that our district was not meeting a WACs for having a certain amount
of first aid supplies at every incident. This was evident when
responding to an EMS incident with little supplies needed in grass
unit. Larry Padberg will be in charge of maintaining this rescue
bags and keeping them updated.
First responder child abuse protocols
were sent by attorney for review and input from all fire districts
for first responders. This information was passed on to Jim Ruffcorn
to review and discuss with first responders and reply back with any
changes as needed.
Secretary presented a letter to
inform the Washington State Department of Licensing to update
license information. It is outdated by about 10 years. Commissioners
signed.
Tad Cowell presented 2 AEDs donated
by Waitsburg Ambulance. He will check to see if it is up to code and
useable for our district. He is continuing to check on the status of
the AEDs we have and their level of compliance.
It was agreed that grass 38 is no
longer meeting our needs as a district as it is overweight with
slide in tank and is not safe to drive in that condition. A bid for
a new replacement has been put out. A special meeting to open bids
shall be held 4/24/08 at 764 Hoffman Road Prescott, WA 99348.
District # 7 showed interest in purchasing 38 for their district.
Aaron offered to take Greg Fletcher to look at it after meeting. A
price of $10,000 as is, was agreed upon. This may be made in
installments from dist # 7. Greg will let us know after their next
commissioners meeting. Greg also offered some information about
surplus vehicles through the DNR. Jim offered to look into them more
to see if they meet our needs as a district.
Aaron brought estimates from Inland
Cellular that he mentioned in previous month. The cost for phones
would be $280 per phone, and then $54/month after that. These would
be 3 Watt bag phones with boosters (one time $229 each phone). It
was moved by Loren and seconded by Tad to purchase these phones for
the rigs. Aaron will purchase phones and install.
MISCELLANEOUS
Volunteer Banquet/BBQ tabled until
next meeting.
New Run Report due to NFIRS system.
New run report forms will be created by Chief and Secretary to meet
all information needs of inputting data into NFIRS system and
presented at next meeting.
EXECUTIVE SESSION:
Not needed
There being no further business or
comments, the meeting adjourned at 22:18 hours
Respectfully
Submitted:
Sara Winona
Secretary Chairman
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